Traceability and Inventory
Know what happened, where, when and with which batch.
A device register, scanned inspections and lot-level chemical capture turn each visit into evidence you can reconstruct months later.
Traceability · Inspection point Kitchen BS-01
Kitchen BS-01
Bait station · Main Kitchen / Dry Store · Marina Grand Hotel, Dubai
| Date | Visit | Technician | Condition | Activity |
|---|---|---|---|---|
| 14 Mar 2026 | Routine Treatment | Rashid K. | Good | Low |
| 12 Feb 2026 | Routine Treatment | Rashid K. | Good | None |
| 15 Jan 2026 | Call-out | Imran S. | Replaced | Medium |
Structure
Model the site the way your technicians walk it.
A single site-level record cannot explain which station showed activity. EntoVanta keeps the hierarchy intact all the way down to the individual device.
- 01Customer
- 02Site
- 03Building
- 04Floor
- 05Zone
- 06Treatment area
- 07Inspection point
Sites and zones
- Hierarchical customer, site, building, floor and zone records
- Access notes, contacts and service constraints per site
- Zone-level findings rather than a single site summary
Device register
- Bait stations, traps, monitors and fly units
- Unique barcodes per device with printable labels
- Installation date, type and location description
Per-visit inspection
- Scan to open the device and its inspection history
- Condition, activity level and action taken
- Needs Service status raised for follow-up
Chemicals
Regulatory fields captured at the point of application.
- Product with registration reference where required
- Lot number and expiry date
- Quantity applied and dilution rate
- Application method and treatment area
- Consumption posted as a stock movement
- Expiring-lot visibility before it reaches a van
Which regulatory fields are mandatory depends on your jurisdiction and licence conditions. Field configuration is confirmed during discovery.
Traceability · Chemical lots and consumption
| Product | Lot | Expiry | On hand | Status |
|---|---|---|---|---|
| Cockroach Gel | GEL24H-0417 | 08/2027 | 1.42 kg | In progress |
| Pyrethrin Space Spray | PSS25A-1102 | 02/2027 | 9.6 L | In progress |
| Rodenticide Block | RBK24C-8890 | 11/2026 | 220 blocks | Expiring soon |
| Insect Monitor Glue | IMG25B-0031 | 05/2028 | 68 units | In progress |
End to end
The full traceability chain.
Start from any point in the chain and reach the others.
- 01Inspection Point
- 02Inspection History
- 03Visit
- 04Technician
- 05Chemical Lot
- 06Stock Movement
- 07Customer Report
Inspection Point
Kitchen BS-01
Visit
14 Mar 2026, 08:20
Technician
Rashid K.
Chemical Lot
GEL24H-0417
Customer Report
SR-2026-004182
Worked example uses demonstration data: Marina Grand Hotel, Dubai · Main Kitchen / Dry Store · Kitchen BS-01 · Cockroach Gel · lot GEL24H-0417 · Rashid K.. These are fictional records.
See your own operation inside EntoVanta.
We will demonstrate the modules relevant to your business—from CRM and quotation through recurring service, traceability and signed reports to invoicing, accounting and management visibility.